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Purchases and orders

Betrieblicher Arbeitsbereich supply_chain

Supplier orders, price inquiries (RFQ), collection of goods and three-way settlement.

Ziel & Fachlicher Nutzen: Controls the entire procurement process. Generates orders from buy-to-order requirements, routes or minimum inventory rules. Supports booking of goods with LVS transfer and automates the three-way settlement (order <unk> goods receipt <unk> incoming invoice).
⚡ Arbeitsabläufe (16) 📋 Aufgaben & Funktionen (93) ❓ Formularhilfe im Bereich 🛡️ Rechtliche Richtlinien

⚡ Typische Arbeitsabläufe Schritt für Schritt

Procurement cycle from procurement to payment (P2P)

From the requirement of the supplier to the order of the goods.

graph LR A[Bedarfsanforderung / BTO] --> B[Bestellung an Lieferant] B --> C[Wareneingang & Prüfung] C --> D[LVS-Lagerzubuchung] D --> E[3-Wege-Rechnungsprüfung]
Ablaufschritte:
RFQ
Price demand

Request from one or more suppliers.

✓ Comparison of offers
ORDER
Order

The Commission shall adopt the following measures:

✓ Production of PO
RECEIPT
Import of goods

Recover the goods and verify quantity/quality.

✓ The following items are included in the list:
INVOICE_MATCH
Accounting

The Commission will examine the situation of the Member States in the light of the above.

✓ Release for payment

Verification of the order confirmation

The following information shall be provided:

Ablaufschritte:
match
AB <unk> Comparison of orders

The purchase

✓ Order_confirmation.match
project
The Commission shall adopt the following measures:

Projects

✓ link_project
task
The Commission shall adopt the following implementing acts:

other tasks

✓ create_task

Confirmation of order <unk> Balancing order

The following information shall be provided:

Ablaufschritte:
cascade
Confirmation of order <unk> Balancing order

User order: receipt agent

The following is the list of the main functions of the system:

Ablaufschritte:
goods_receipt_agent
goods_receipt_agent

The following is the list of the products:

✓ goods_receipt_agent

User order: procurement coordinator

The following is the list of the main functions of the system:

Ablaufschritte:
procurement_coordinator_agent
procurement_coordinator_agent

The following is the list of the products:

✓ procurement_coordinator_agent

User order: procurement rule function agent

The following is the list of the main functions of the system:

Ablaufschritte:
procurement_rule_function_agent
procurement_rule_function_agent

The following is the list of the products:

✓ procurement_rule_function_agent

User order: procurement run function agent

The following is the list of the main functions of the system:

Ablaufschritte:
procurement_run_function_agent
procurement_run_function_agent

The following is the list of the products:

✓ procurement_run_function_agent

The following information shall be provided:

The following is the list of the main functions of the system:

Ablaufschritte:
purchase_agent
purchase_agent

The following is the list of the products:

✓ purchase_agent

The following is the list of the following:

The following is the list of the main functions of the system:

Ablaufschritte:
three_way_match_agent
three_way_match_agent

The following is the list of the products:

✓ three_way_match_agent

The goods entered

The following is the list of the types of data that are used for the purpose of the report:

Ablaufschritte:
three_way_match_agent
three_way_match_agent

The following is the list of the products:

✓ three_way_match_agent

Drop ship

The following information is provided by the Commission on the basis of the information provided by the Member States:

Ablaufschritte:
needs_supplier
needs_supplier

Status of the ship.

requested
requested

Status of the conditioning machine dropship.

ordered
ordered

Status of the ship.

confirmed
Confirmed

Status of the ship

shipped
shipped

Status of the shipment of the shipment of the shipment of the shipment.

delivered
Delivered

Status of the ship

issue
issue

Status of the conditioning machine dropship.

cancelled
cancelled

Status of the ship

Import of goods

The following information is provided by the Commission on the basis of the information provided by the Member States:

Ablaufschritte:
draft
Draft

Status of the machine's draft goods.

posted
posted

Status of the goods in the goods

cancelled
cancelled

Status of the goods in the conditioning machine

Order

The following information is provided by the Commission on the basis of the information provided by the Member States:

Ablaufschritte:
draft
Draft

State <unk>draft <unk> of the condition machine order.

sent
(c)

Status of the ordering machine

partially_received
partially_received

Status <unk>partially_received<unk> of the condition machine order.

received
received

Status of the order of the condition machine.

cancelled
cancelled

Status of the order of the condition machine

Order requirements

The following information is provided by the Commission on the basis of the information provided by the Member States:

Ablaufschritte:
draft
Draft

Status of the machine order ordering

submitted
submitted

Status <unk>submitted <unk> to the condition machine order request.

approved
approved

Status of the machine ordering condition

rejected
Rejected

Status of the condition machine order request

ordered
ordered

Status of the ordered ordering machine

cancelled
cancelled

Status of the condition machine order request

Price demand

The following information is provided by the Commission on the basis of the information provided by the Member States:

Ablaufschritte:
draft
Draft

Status of the state machine

sent
(c)

Status of the condition machine price request.

partially_quoted
partially_quoted

Status of the condition machine

quoted
Cited

Status of the condition machine price request.

ordered
ordered

Status of the condition machine

cancelled
cancelled

Status of the condition machine

Supply and distribution

The following information is provided by the Commission on the basis of the information provided by the Member States:

Ablaufschritte:
draft
Draft

Status of the state machine

received
received

Status of the condition machine

accepted
accepted

Status of the condition machine

rejected
Rejected

Status of the condition machine

📋 Wichtige Aufgaben & Funktionen in diesem Bereich

❓

Formular- & Eingabehilfe in diesem Modul

In allen Erfassungs- und Bearbeitungsmasken dieses Moduls finden Sie an jedem Eingabefeld das blaue ?-Symbol:

  • Ebene 1 (Kurzhilfe): Ein Klick zeigt sofort Bedeutung, Pflichtstatus und empfohlene Werte an.
  • Ebene 2 (Erweiterte Hilfe): Ausklappbare Details zu Validierungsregeln, Formatvorgaben und Buchungswirkungen.
  • Ebene 3 (Prozess-Verknüpfung): Direkter Link zum übergeordneten Geschäftsprozess und den Prüfpunkten.

🛡️ Rechtliche Leitlinien & Compliance

✓ The Commission shall adopt the following implementing acts: ✓ HGB § 377 (requirement to return goods when they are brought in)